SWFA > Rules > Council and Management

 


THE COUNCIL

3. THE COUNCIL
3.1 The officers of the Association shall be the President, Chairman of Council, Vice-Chairman, Hon. General Secretary, Hon. Assistant Secretary (Discipline), Hon. Assistant Secretary (Administration) and Hon. Treasurer.

 

MANAGEMENT

4. MANAGEMENT
4.1 The Association shall be managed by a Council consisting of the Officers, Life Vice-Presidents, Life Members and duly accredited Councillors as defined in 4.2 below.
4.2 Duly accredited Councillors shall be nominated in accordance with Rule 4.9 below.
4.3 The members of Council as detailed above will act as shareholders of the Limited Company during their period of office.
4.4 Officers, Life Vice-Presidents, Life Members and duly accredited Councillors shall have full voting powers at any Council, General or Sub-Committee Meeting.
4.5 Council will have the power to appoint to Council a Referees’ Officer who will have full voting powers at Council, General or Sub-Committee Meetings.
4.6 Nominations and election by ballot of representative to the Football Association of Wales
(tri-ennially) shall take place at the next Council meeting following receipt of notification for
nomination as detailed by The Football Association of Wales.
4.7 The Council shall also include a nominated Member of the South Wales Referees Association who shall be an appointed Training
Officer, a representative from the Welsh Football Trust,  and representatives of The South Wales Youth League, Wales Veterans’ Football League, South Wales Disability Football League, Welsh Schools’ Football Association plus each junior league created by the Association.
4.8 On Completion of 21 years continuous service as a member of the Council, a member shall become a Life Member.
4.9 Each qualifying League which has been affiliated to this Association for the past 3 years
must send a representative to the Council who must be elected as herein provided and shall not be changed without the consent of the Council. Each League claiming to return a representative to the Council shall each year forward the full name and address of such representative to the Secretary on their annual affiliation form LS1. The Council on ascertaining the correctness of the claim shall declare such representative elected. Subsequent claims shall be dealt with as they arise. New Leagues with 25 or more affiliated clubs shall be allowed representation provided the League has been affiliated for three seasons.
4.10 Referees on the active list of the South Wales Football Association shall not be eligible for a seat on the Council.
4.11 The Chairman and Vice-Chairman of the Council shall be elected from the members of the Council at the first meeting of the Council following the Annual General Meeting of the Company
and they will serve a maximum term not exceeding three years.
4.12 The Appointment of President, Life Vice-Presidents, Officers (as defined in Rule 3.1),
Referees’ Officer
and Safeguarding Officer of the Association shall be vested in the Council.
4.13 Council shall have the power to appoint Sub-Committees as it deems fit. Sub-Committees shall be limited to no more than six members, with a quorum of three such members, excluding officers
4.14 The Council shall have power to fill vacancies arising among the Officers or the Council
during the year.
4.15 Any Member of the Council who has been absent from three consecutive Council Meetings without valid reason shall be considered to have resigned.
4.16 Any Officer or member of the Council of the Association shall be admitted to the Reserved or Stand accommodation of any ground belonging to a Club affiliated to this Association, upon production of his Official Pass.

ANNUAL AND GENERAL MEETINGS

5. ANNUAL AND GENERAL MEETINGS
5.1 In the event of any alterations being deemed necessary in the “Rules of the Association”,
notice of the proposed alteration or amendment shall be sent to the Secretary, in writing, with the name of the proposer of every such alteration or amendment, on or before 31st March, and the Secretary shall inform each affiliated Club or League of the proposed alteration or amendment at least seven days before a General Meeting, to be held on a date to be decided upon by the Council for that purpose, and such alteration or amendments shall not be deemed carried unless supported by at least two-thirds of those present and voting. The Council shall have power to alter or add to the Rules as they from time to time deem expedient. The Rules, as passed shall operate as and from the date of the Annual General Meeting.
5.2 A General Meeting shall be held on a date to be decided upon by the Council. Each Club or League shall be entitled to send one representative. No representative shall represent more than one organisation. The Officers and Council shall be entitled to sit and vote ex-officio at the Annual and General Meetings
5.3 The General Secretary shall convene a Special General Meeting at any time by order of the Council, or on receiving a requisition to that effect signed by the Secretaries of not less than twenty clubs affiliated to the Association.



FUNDS

6. Funds
6.1 The Funds of the Association shall be lodged in a bank approved by the Council. All accounts, except when authorised by
the Executive Sub-Committee, above £50, shall be paid by cheque or electronic payment only. Cheques to be signed by the Treasurer plus one other officer whose name appears on the bank mandate.  

6.2 The accounts for each year shall be audited by a Chartered Accountant and a sum agreed by the Council shall be paid as remuneration.
6.3 A summary of the Association’s accounts shall be made available to all affiliated Clubs and Leagues following regulatory submission of the Company’s accounts to Companies House.
6.4 All monies received at matches shall be counted at the conclusion of the game by Treasurer and Secretary and two members of the Council. In the absence of the Treasurer or Secretary, by three members of the Council.
6.5 A report of receipts and expenses of each match shall be produced at the first meeting of the Council thereafter.
6.6 The Treasurer shall pay all monies he receives into the bank within five days.


 

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